Description of Forms
Field Placement Description
The Field Placement Description specifies the tasks and responsibilities of the trainee and supervisor, the amount of time, as a percentage of the training week, for each task, vacation/leave time, and the identity of the primary and any secondary clinical supervisors. This form helps the student and practicum supervisor(s) reach consensus about the nature of the training experience. The field placement description is due in to the OCT by August 10.
Training Activities Report
The Training Activities Report (TAR) is the instrument used to determine the type and quantity of clinical activity and supervisory experiences students receive. On the TAR, students report hours and numbers of these activities. Each practicum trainee submits TAR data, each month, online. Students receive a personal password that provides access to their TAR data even after they have graduated from the Program. All TAR information is also required for internship, so students should keep copies of all TARs submitted for their own records. TAR data should be entered daily.
Training Progress Report-60 Day Evaluation
The Training Progress Report-60 Day Evaluation (TPR-60) is used to evaluate the performance and progress of trainees for their first 60 days, or beginning, of practicum which typically begins in July.
Training Progress Report
The Training Progress Report (TPR) is used to evaluate the performance and progress of trainees while on practicum. As such, it is the primary tool supporting assigned grades for practicum. Supervisors rate students in the eight core competency areas (relationship, diversity, assessment, intervention, research/evaluation, supervision/management, consultation/education, professional behavior/style), as well as professional behavior and development. Supervisors also provide narrative comment on each student's strengths and areas in need of growth. Students may also add written comment about their training experience. Supervisors and the students must both sign this form. A student's signature acknowledges that she or he has reviewed the TPR. Students are responsible for supplying supervisors with TPRs in time to have the completed and signed form turned in to the OCT by the last day of final exams each academic term. Students will not be assigned grades for practicum until the TPR has been received by the OCT. Habitually late TPR may result in remediation or probation.
Training Progress Report-End of the Year
The Training Progress Report-End of the Year (TPR-EOY) is used to evaluate the performance and progress of trainees for the last days of their practicum which typically ends in June.
Evaluation of General Supervision
Evaluation of General Supervision, 6 months and 12 months, are the documents that help to inform the OCT about the student's experience of supervision. The focus is on impact of the supervisor's style, methods, focus, and quality of the training relationship. Students numerically rate these areas and provide elaborating qualitative comments. A general supervision evaluation is done twice each year-before the end of fall semester exams in December (6 Month) and before the end of the semester exams in June (12 Month). After a student completes the 6 month evaluation form, it is discussed with the supervisor, who signs the form prior to the student submitting it to the OCT. This evaluation must be completed before the end of fall semester exams in December. The 12 month evaluation is done differently in that the student completes and signs the 12 month form without the supervisor's review or signature. Thus, this end of the year evaluation process is similar to student evaluations in other SOPP courses. This evaluation must be completed before the end of summer session exams in June.
The OCT uses data on evaluation of supervisors in aggregate form to provide feedback to supervisors. The OCT will contact students for discussion when specific evaluations suggest focused follow-up. However, students should not wait for official evaluation times to discuss the supervision process with their supervisors.
Rather, students should discuss positive feedback and concerns with their supervisors as they occur and seek consultation from the OCT, their Practice Tutorial Instructor, or advisor, in a timely manner, on any unresolved issues. It is considered part of the professional development aspect of practicum for the OCT and faculty to both provide support and modeling for the student in addressing concerns about supervision (and any other element of the practicum). The General Evaluation of Supervision form is designed as a summary tool and should not be used as the initial outlet for significant positive or negative feedback.
Evaluation of Field Training
On the Student's Evaluation of Field Training form, students provide numerical ratings and narrative comment on the type and quality of practicum experiences they have received and perceived support of a site for supervised clinical training. This report is used by the OCT to assist in assessing the continued fit of sites for the training mission of the School. It is completed and submitted to the OCT in June, no later than the end of exams for summer session.